The Version history feature in the GSuite applications are a teacher’s best friend. This is where you can travel back in time and see the editing dates and times for a slideshow, a spreadsheet or a document. To access the Version history, click on File -> Version History -> See version history.

Let’s take a peek…

In a document/presentation/spreadsheet with multiple authors, the Version history will show you – through the use of colours – who did what to the project. For the illustrative example, I will use a different presentation that had more than one author.

The above slides presentation has had two authors. Sheila and me. Anything Sheila did with the file is shown in the teal green, as is indicated beside her name. Anything I did would be shown in purple. Looking at this version history, a teacher would have good reason to call me over to his or her desk and ask me to explain why it appears that Sheila is doing all the work. Because that’s what the version history shows. 

As things progress over time, the version history becomes increasingly detailed, and you can dig into the work accomplished in an almost minute-by-minute fashion. If no one does anything to the project, you will see gaps of time in the history. It’s a very powerful tool for being on top of group work.

It’s also a very powerful tool for those times that accidents happen and a file gets deleted (usually when a peer reaches over and does a quick “select all & delete”. It is super simple to recover the lost work – go into the Version history, and when you find the completed work, click the yellow “Restore this Version” button, and your kiddo will be good to go again.